Privacy Policy

Who we are

Leeds First Friday Society is an unincorporated association based in Leeds, West Yorkshire. We organise the monthly Leeds First Friday social event, the UK's largest trans+ social, and related activities. The Society formally came into effect on 20 July 2026.

This policy explains what information we collect, how we use it, and your rights in relation to it. It covers the Society's own data practices; it doesn't extend to third-party platforms like Discord, Facebook, Instagram or TikTok, which have their own policies.

This website

This website doesn't use third-party analytics, advertising, or tracking cookies. It's an information site. We don't collect personal data just by visiting it.

Links to external platforms (Discord, Facebook, Instagram, TikTok, our shop and app) are governed by those platforms' own privacy policies.

Membership data

If you become a member of the Leeds First Friday Society, we collect:

• Your chosen name, used on membership lists, at meetings, and in member-facing documents
• Your legal name, used for safeguarding and administrative purposes only
• A contact email address

We may also ask for optional information, phone number, social media handles, postal address, date of birth. This is entirely voluntary and doesn't affect membership.

Your legal name and email address are only accessible to the co-chairs and any designated safeguarding or data officer. They are not shared with other members or made public, except where we are legally required to provide information to a public authority, or where it is genuinely necessary to address serious safeguarding concerns.

We take reasonable steps to keep membership data safe and to comply with UK data protection law.

Photography and video

Photos and video are taken at LFF events for social media and community records. If you'd rather not appear in material shared publicly, please let a host or volunteer know on the night, we'll always respect that.

Safeguarding records

Where membership ends due to safeguarding or conduct concerns, we may retain a restricted internal record of the decision. Any such record is limited to what's genuinely necessary, kept confidential, accessible only to the co-chairs and any designated officer, and reviewed periodically.

Where membership ends for any other reason, personal data is deleted within a reasonable period after the membership year ends.

Your rights

Under UK data protection law, you have the right to:

• Request access to the personal data we hold about you
• Ask us to correct inaccurate information
• Ask us to delete your data (subject to any lawful retention requirements)
• Lodge a complaint with the Information Commissioner's Office at ico.org.uk

Contact

For any questions about how we handle your data, find us on Discord or Facebook, links in the footer below.